How to run a meeting with remote team

A good meeting can be co-located or virtual, however virtual meetings require a more care and forethought. For distributed teams meetings are the main team touch-point thus have to be designed not just for short-term efficiency but to support team effectiveness and build team energy.

Key Quotes

  • Create an agenda
  • Choose the right tools – You may need software that enables videoconferencing or screen sharing.[…] Keep in mind that no technology is 100% reliable, so make sure each worker has checked his equipment is working prior to the meeting.
  • Allow time for chit-chat – It’s very important both in a case when you are all new and want to get familiar with each other, and when you operate within the same team for years. In-office employees have the chance to talk with their coworkers in the kitchen or on their way to the meeting room
  • meeting moderator – there might be some participants that talk much more than others. You’ll need to find a way to encourage all the attendees to contribute more or less equally. A good way would be to find a meeting moderator. His role would be to bring others to the conversation and move from one topic to another
  • Encourage participants to be engaged –  […] If people are distracted, they may miss key issues being raised or fail to input their ideas and opinions.

Although a remote team meeting may sound quite simple, many things can go wrong if it’s not managed appropriately.

 

How to run a meeting with remote team